Hosted-buyer or VIP lounge
The cockpit DJ booth as the lounge anchor, an airline trolley bar for service, curated sound and a daytime drinks programme. Built for bureaux, organisers and sponsors hosting decision makers across several days.
For organisers, PCOs, exhibitors, sponsors and bureaux
Conference and exhibition hospitality.
Give the lounge a focal point.
Airline trolley bars, a cockpit DJ booth and botanical drinks for lounges, exhibition stands and receptions. Delivered at AIME 2026; tailored to your venue and programme.
Request a scoping callOpens our enquiry form. A request does not book an appointment or reserve an event date.
You arrange the venue and the organiser’s approval. We bring the hospitality.
The format
A lounge works when there is something to walk towards
A hosted lounge or a sponsor space earns its floor when it has a visible anchor, service that moves and a drink worth talking about.
At AIME 2026 the cockpit DJ booth gave the Hosted Buyer Lounge a focal point and a programmable sound level, the airline trolley bar moved service through the room rather than queuing it at a counter, and the botanical menu ran through daytime sessions with non-alcoholic serves alongside.
Formats
Formats for a business event
Each format has its own inclusions and its own site demands. The cockpit DJ booth is a separate asset from the full aircraft fuselage, and neither is assumed in a trolley-led brief.
Exhibition stand hospitality
An airline trolley bar on the stand with a hosted crew, serving a short menu paced to the floor’s busy periods. Depends on the organiser’s catering rules for stands.
Sponsor zone or networking break
A trolley fleet placed where delegates gather between sessions, with the sponsor’s brand on the surfaces and in the drink. The Skyline Bar suits a break that uses an outdoor or dock-accessible space.
Welcome reception or gala
Arrivals service from the trolley fleet, with the DJ trolley or the cockpit DJ booth where the room allows, so the reception has a focal point from the start.
Outdoor precinct or satellite event
The Shorts 330 aircraft fuselage for precinct activations, launch days and outdoor sponsor programmes. A separate scope with its own site assessment, never assumed in an indoor lounge brief.
Daytime and non-alcoholic service
Non-alcoholic serves can be designed alongside the cocktail menu, and a fully alcohol-free daytime programme can be scoped. If any guest needs drinks with no alcohol at all, tell us so every ingredient can be checked with you.
Multi-day service
Planned as a programme
Conference service runs across days, so the plan covers restocking, crew and the venue’s dock before the first delegate arrives.
Before day one
Bump-in inside the venue’s dock window, power and audio check, menu and non-alcoholic serves set, crew briefed to the organiser’s schedule.
Each day
Crew rotation and restock planned around the dock, a short menu for peak periods, water and non-alcoholic serves visible at every service point.
Bump-out and after
Bump-out to the venue’s schedule. A post-event service summary can be provided where a counting method is agreed before the event.
Sponsors and branding
Built to carry a sponsor
Trolley surfaces, the Skyline Bar’s brand panel, menu cards and named drinks can carry the sponsor or exhibitor identity. Artwork is supplied to our templates, with lead times and venue approvals set in the proposal.
Venue approvals
Convention centres have rules. We scope to them.
Convention centres commonly control catering and beverage service in their halls, and each has its own dock, bump-in and contractor requirements. Venues treat ordinary stand catering, permitted product sampling and a separately negotiated hospitality installation differently, and a previous installation at a venue is not blanket permission for another exhibitor.
External beverage service inside a venue depends on the organiser and the venue approving the arrangement. We work through that with you before anything is promised to a sponsor. AIME 2026 was delivered inside MCEC as part of the event’s Hosted Buyer Lounge.
What we ask for at scoping: the hall or stand location, the dock and bump-in windows, power, floor loading where the cockpit or Skyline Bar is proposed, the daily service hours and the venue’s catering policy. The written proposal then sets out inclusions, responsibilities, logistics and price.
Request a scoping callOpens our enquiry form. A request does not book an appointment or reserve an event date.
Delivered in the hall
Delivered, not just proposed
AIME 2026
Hosted Buyer Lounge, Melbourne Convention and Exhibition Centre
Two days of continuous lounge service for international buyers and event professionals, anchored by the cockpit DJ booth with an airline trolley bar and Australian botanical drinks.
See the AIME event storyWings Over Illawarra 2022
Shellharbour Airport
Four hospitality environments across one weekend, including a private aviation industry function and tiered Gold Pass and VIP service, with the Skyline Bar and the aircraft installation on the airfield.
See the Wings Over Illawarra event storyWharf4Ward 2026
Woolloomooloo Wharf, Sydney
Arrivals service for a sponsor-rich fundraising lunch, placed on the arrivals route so service moved with the guests.
See the Wharf4Ward event storyBetween sessions
A welcome that starts a conversation.
Our waterfront reception work shows the trolley fleet and hosted service at guest level.
AIME 2027, Melbourne, 15 to 17 February. Lounge, stand and reception hospitality for AIME week is scoped on request. Trolley’d is an independent supplier; any installation inside the venue depends on the organiser and the venue approving the arrangement. Request a scoping call for AIME week
How the enquiry works
A brief first. A plan from there.
Send what you know
Organisation, contact details, the event, its dates and the venue, or select “Date not confirmed yet”. Delegate numbers, the format and a budget guide help us understand the brief.
Work through the fit
A scoping call on the format, the venue’s catering policy, the dock and the daily hours. We tell you what the venue can take and what needs its approval.
Review the scope
For a suitable brief, a written proposal covering assets, crew, service days, inclusions, responsibilities, logistics and price.
Questions organisers and exhibitors ask
Can an external bar operate inside a convention centre?
Only with the organiser’s and the venue’s approval, because venues commonly control beverage service in their halls. We confirm the venue’s policy at scoping before anything is promised to a sponsor.
Can you serve across three days?
Yes. Multi-day service is planned as a programme: crew rotation, restock around the dock, a short menu for peak periods and the same presentation on the last day as the first.
Does it work on an exhibition stand?
A single airline trolley bar with a hosted crew suits a stand, subject to the organiser’s catering rules for stands. Product sampling and a hospitality installation are treated differently by venues, so we check the exhibitor manual with you.
Can a sponsor brand the installation?
Yes. Artwork for trolley surfaces and the Skyline Bar panel is supplied to our templates, with lead times and venue approvals agreed in the proposal. Named drinks and menu cards are written with the sponsor and signed off before print.
Is there a non-alcoholic programme for daytime sessions?
Yes. Non-alcoholic serves can be designed alongside the cocktail menu on the same botanical base, and a fully alcohol-free daytime programme can be scoped.
Do you deliver interstate?
Trolley’d is Sydney-based with a Southern Highlands operating base and deploys nationally by scoped arrangement. AIME 2026 was delivered in Melbourne. Transport, crew and access are confirmed in the proposal.
How much notice do you need?
For conference work the venue usually sets the timeline: dock bookings, contractor inductions and sponsor artwork approvals each have their own deadlines. The cockpit DJ booth needs the venue’s floor and power answers first, and anything involving the aircraft fuselage is a separate outdoor scope with its own lead time. Share the event dates and venue early.
What happens after I enquire?
Bookings reviews the brief, confirms the venue and format questions above, and proposes a scoping call. A written proposal follows for a brief that fits.
Your next programme
Tell us about the lounge, the stand or the reception.
The event, its dates, the venue, the delegate numbers and the format you have in mind. If you have the exhibitor manual or a floor plan, you can email it to Bookings.
Request a scoping callOpens our enquiry form. A request does not book an appointment or reserve an event date.
Prefer email? bookings@trolleyd.com or call 1800 FLY HIGH (1800 359 444).
Already in touch? Reply to your existing Bookings email with any updates to your brief.